Facilities Coordinator

Implement Preventative Maintenance | Communicate with Service Providers | Utilize Management Systems

The facilities coordinator's responsibilities include implementing preventative maintenance, communicating with service providers, and performing regular inventory of supplies. Utilize various management systems to complete invoices for payables. Utilizing safety management systems to coordinate training and compliance with OSHA safety standards. To be successful a coordinator, you should demonstrate excellent organizational skills, and be able to think on your feet. Outstanding coordinators should be constantly looking for ways to innovate old methods and practices.


  • Coordinating relevant vendors and service providers
  • Developing maintenance plans and implementing them
  • Keeping track of supply and material inventories
  • Purchasing any equipment, tools, or materials that may be required
  • Updating maintenance logs for all machinery
  • Establishing protocols for non-mechanical maintenance
  • Assessing procedures and making recommendations for improvement
  • Recording and implementing safety training programs
  • Other duties as assigned


  • High school diploma
  • Understanding mechanical drawing, electricity, and blueprint reading would be preferred
  • Repair work experience
  • Excellent customer service skills
  • Leadership experience recommended
  • Proficiency in Excel, Outlook, and Word


Knowledge of:

  • Use and potential hazards of equipment being used
  • Tools and equipment commonly used in maintenance work
  • Basic carpentry, electrical, plumbing knowledge

Skill in:

  • Proficient us of computer in various applications
  • Problem solving and performing a variety of tasks

Ability to:

  • Able to work and communicate effectively with diverse academic, cultural and ethnic backgrounds of college students and staff
  • Exercise considerable judgment and initiative
  • Follow protocols and escalate as needed
  • Understand and follow broad and complex instructions


While performing the duties of this job, the employee is regularly required to stand, sit; use hands to finger, handle, or feel objects, tools, or controls; and talk and hear.  The employee frequently is required to walk.  The employee is occasionally required to stand and reach with hands and arms. Employee will frequently bend at waist, sit, kneel, and occasionally climb or crouch.

The employee must occasionally lift and/or move up to 50-75 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.


The noise level in the work environment is usually moderate but may occasionally be loud based on work.  Temperature varies based on current work.  May vary from extreme cold to extreme heat when working outside.

Briar Cliff University is an equal opportunity employer. 

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