PowerPoint: Beyond the Basics

Special Effects

Animate the Presentation

· Display bullets one at a time: “Slide Show” | “Preset Animation”

Transitions between slides

· Choose “Slide Show” | “Slide Transition”

· Select a transition from the drop-down list

Sounds

Sound hyperlinks

· Sounds can play automatically or when you click on them

· “Insert” | “Movies and Sounds” | “Sound from File”

A Background Sound for One Slide

· Sounds can also be played automatically in the background

· “Insert” | “Movies and Sounds” | “Sound from File”

· When prompted, “Do you want your sound to play automatically in the slide show?” click on the “Yes” button.

· To hide the button, drag it below the slide.

Sound Effects: A Background Sound for the Entire Slideshow

· Use an MP3 file (it’s much smaller than a WAV file).

· Move to slide number 1.

· From the menu, choose "Insert" | "Movies and Sounds" | "Sound from file".

· In response to "How do you want the slide to start in the show" choose "Automatically".

· From the menu, choose "Slide Show" | "Custom Animation".

· Click on the down arrow next to your song. Choose "Effect options".

· In the "Play sound" dialog box, on the "Effect" tab: (a) under "Start Playing" choose "From Beginning", (b) under "Stop playing" choose "After" and enter a large number (greater than the number of slides in your show).

· The song will start playing with slide 1 and continue to play through the entire slide show.

Finding sounds online

· Finding sounds at Microsoft’s “Clips Online” web site: “Insert” | “Movies and Sounds” | “Sound from Gallery”. Click on “Clips Online” button. When you get to the Design Gallery, choose “Sounds” for “Results should be”

· How to tie a sound to a picture: Select picture and sound (ctrl-click), right-click, choose “Group”. Choose “Tools” | “Custom Animation”

Creating Your Own Template

· Choose “View” | “Master” | “Slide Master”

· Choose “Format” | “Background” and click on the drop-down arrow.

· Select “Fill Effects” and click on the “Picture” tab.

· Click on the “Select Picture” button and find the picture you want to use for your background. Note: you may want to use a photo editor to fade the picture so it doesn’t distract so much from the foreground (make it look like a watermark).

· Click “OK” and “Apply to all”

· Click on “Close”

· Choose “Save as” and for “Save as type” choose “Design Template”. Give the template a descriptive name. If you are using your own system, it is a good idea to put it in the same folder as all of the other PowerPoint templates: C:\Program Files\Microsoft Office…

Action Buttons: Hyperlinks that Branch to Other PPT Slides or to web pages

A PowerPoint presentation doesn’t have to be linear. You can include “hover buttons” to jump to other pages. From the Drawing toolbar, click on “AutoShapes” | “Action Buttons”

Putting a label on an action button

· Right-click on the action button and choose “Edit Text”

· Enter the text you want to appear on the button

Formatting an action button

· Right-click on the button

· Choose “Format AutoShape”

· Under “Colors and Lines”:

· “Fill”: changes the color of the button (check out the 4 tabs under “Fill Effects”)

· “Line”: changes the border of the button

Changing the font on an action button

· Right-click on the action button and choose “Font”

· Select the font name, style, size, color, etc.

Adding a hyperlinks to another slide

· Right-click on the button and choose “Action Settings”

· On the “Mouse Click” tab, choose “Hyperlink to”

· Choose “Slide”

· Select the slide you want to branch to when the user clicks on this button

Adding Hyperlinks to Web Pages

· Right-click on the action button and choose “Hyperlink”

· NOTE: When you click on a hyperlink in a slide show, the browser must be closed or you will not be taken to the web site.

How to make a slideshow start playing when you double-click on it

· When you save the slide show, instead of saving it as a "PowerPoint Presentation" (ppt), save it as a "PowerPoint Show" (pps). If you double-click on the "pps" file, it will bypass the PowerPoint main window and immediately start to play the slide show.

Updated 2006.06.09